Use a database to organize a collection of data. You can think of a database as being like a file folder, where a group of related records are stored. For example, you might keep all related information about sales contacts in a database. Each contact is a record, and each piece of information about the contact, such as name, title, and address, is stored in a related field.

 

 

For example, you can use a database document to:

	print mailing labels from lists
	track a collection of art
	maintain personal or business records

 

You can also print reports or merge database data with text to create form letters (mail merge).

 

 

A new database document opens and you see the Define Database Fields dialog box, where you can define fields for storing database information. If you create a database document but do not add fields, the database program creates a single field when you close the Define Database Fields dialog box.

 

 

The field type determines what kind of data you can put in a field and what work you can

do with the data. There are several field types:

Depending on the field type, you can enter data in fields by typing data or selecting an item or value.

1. Choose Browse or List from the Layout menu. 2. Move to the record you want   3. Press Tab to select the first field, or click anywhere in the field in which you want to enter the data.   4. Enter the data. *Tip - To enter the current date, time, or record number, press Command-hyphen in a data, time, or number field.   5. Press Tab to move to the next field or Shift-Tab to more to the previous field in the tab order. Press Command-Return to move to the same field in the next record.   (*Note: You can also check spelling or use the thesaurus in a database.)

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